Office Manager

Amsterdam, Netherlands

Striving for excellence is in our DNA. Since 1993, we have been helping the world’s leading companies imagine, design, engineer, and deliver software and digital experiences that change the world. We are more than just specialists, we are experts.


Currently we are looking for an Office Manager for our Amsterdam office.

You will be responsible for all aspects of the building and office management tasks crucial for ensuring the smooth running of the office. Ensuring that premises, facilities, equipment and services are maintained to the highest standard in accordance with current legislation relating to site safety and management.

You will be working in a software and client-facing environment representing the company and being the first point of contact, providing an excellent front of house service as well as administrative assistance to Senior Management Team.


  • Covering the Office Reception & Main Phone from 8:00-17:00 Monday to Friday, split between Schiphol and Delft;
  • Meeting and greeting guests in a friendly and polite manner, providing refreshments;
  • Answering and receiving phone calls and dealing efficiently with external and internal inquiries and escalating messages effectively;
  • Arranging meetings/conference calls, typing, photocopying; preparing, binding and distributing reports, preparing presentation and filing;
  • Mail management: distributing incoming mail to the respective staff, organizing Local and Global courier shipments;
  • Responsibility for the management of meeting rooms, setting up ahead of each meeting and ensuring they are clean and tidy afterwards ready for the next;
  • Assisting the Office in all aspects of event planning and implementation such as hosted meetings, offsite meetings, conferences, and staff parties;
  • Checking inventory on regular basis and ordering office supplies (stationary, refreshments);
  • Monitoring costs of the office and corporate apartments;
  • Working closely with our local accountant and payment team, tracking invoices, processing for payment, obtaining approvals as required, follow up on payments;Assisting the IT department on purchasing Hardware;
  • Maintaining the condition of the office/equipment and arranging for necessary repairs;
  • Arranging service with suppliers as needed and managing vendor relationships ensuring the most cost effective contracts are in place;
  • Initial office orientation for all the new starters, ensuring all new starters have all work equipment and induction support as requested from line manager;
  • Providing a safe and pleasant, user-friendly, organized and clean office environment;
  • Administrative support for Senior Management team;
  • Assist where required the Senior Management team, with managing business trips, travel, accommodation, information, submission of expense reports etc. if the responsibility is not covered by the Travel team and any other admin task in relation to their day to day activities.


  • Previous front of house receptionist experience;
  • Excellent written and spoken English and Dutch, a good telephone manner;
  • Excellent time management and organizational skills;
  • Fully proficient in all Microsoft Office programs (including Word, Excel & Outlook); competent user of the internet;
  • Ability to prioritize a busy schedule whilst maintaining excellent attention to detail;
  • Excellent communication and interpersonal skills with the ability to liaise with people at all levels;
  • Have entrepreneurial spirit and be forth coming with different ideas;
  • Resilient, resourceful and punctual;
  • Positive, proactive attitude in identifying issues at the earliest opportunity and in responding to internal and external client queries;
  • Able to share learning or enable process improvement;
  • Discretion when supporting activities and handling sensitive data.

We offer

  • Competitive compensation depending on experience and skills;
  • Regular assessments and salary reviews;
  • Opportunities for self-realization;
  • Friendly team and enjoyable working environment;
  • Flexible working schedule;
  • Corporate and social events.