Global Mobility/Human Resources Specialist

Prague, Czech Republic

Striving for excellence is in our DNA. Since 1993, we have been helping the world’s leading companies imagine, design, engineer, and deliver software and digital experiences that change the world. We are more than just specialists, we are experts.

DESCRIPTION


Currently we are looking for a Global Mobility/Human Resources Specialist for our Prague office to make the team even stronger.

EPAM recruits exceptionally talented people who have a passion for and take pride in their work and are perfectionists in what they do. We believe that every one of our employees makes a difference and contributes to the synergy that moves us ahead in achieving our goals.

Reporting to the Global Mobility Manager for the Region, a Global Mobility Specialist will help us to manage international assignments and support the Global Mobility strategy within the region. Acting as a single point of contact for assignees, HR and the business, this role provides high-level support and advice in all areas of assignment management. Work requires a thorough understanding and well-defined HR and immigration knowledge, techniques and procedures. This individual will be required to act in several areas of People Management function.

Responsibilities

  • Manage the assignment process for a wide population of assignees in-line with EPAM Global Mobility policies and guidelines;
  • Act as a case manager for the assignee and family to provide advice in the end-to-end management of their individual assignment to and from Czech Republic;
  • Oversee the arrival and post-arrival steps of relocating employees to ensure their smooth employment start with the new company;
  • Be responsible for briefing assignees and business (as appropriate) on the conditions of the assignment package and provide support on understanding of the terms of the mobility policy and any related benefits;
  • Be responsible and accountable for the maintenance of work and residence authorization of foreign/relocated employees;
  • Liaise with HR Business partners and relevant business managers to coordinate assignment move process and provide updates on assignment status to HR and business leaders as required;
  • Report issues/impediments and actions/solutions on a regular basis;
  • Coordinate and liaise with all relevant department to provide advice, guidance and support to the assignee on all matters relating to their tax, immigration and legal requirements in respect to the assignment;
  • Support relocated/foreign employees in communication with local authorities, incl. scheduling appointments with MOI and medical service provider;
  • Ensure proper de-registration of foreign employees with the local authorities as a part of their off-boarding with EPAM Czech Republic;
  • Identify and resolve on- and offboarding issues efficiently and seamless;
  • Perform quality work within deadlines with and without direct supervision;
  • Responsible for obtaining criminal and financial checks and professional reference for all new (and not only the relocated) new starters prior to their start date;
  • Assist with research and drafting local policies, procedures, manuals, handbooks, guidelines, etc. as required or requested;
  • Develop materials and communication plans to promote and educate personnel on global mobility throughout the company;
  • Maintain global mobility and HR database including key contacts;
  • Assist daily and in a timely manner with other office and HR admin operational tasks, such as drafting letters, ad hock reports, etc;
  • Assist with annual audits, staff trainings and events planning when required.

Requirements

  • Minimum 2 years’ of Human Resources or administrative experience in Global mobility department;
  • Demonstrated ability to work collaboratively in a matrix team environment;
  • Excellent communication and interpersonal skills towards employees, family members or relocated employees and towards various management levels;
  • Ability to learn quickly, multitask, and display initiative genuine desire to help others and “can-do” attitude are essential in this post;
  • Excellent time management and organisational skills and ability to prioritise a busy workload whilst maintaining excellent attention to detail;
  • Proactive attitude in identifying issues at the earliest opportunity and in responding to potential problems;
  • Ability to work independently and proactively;
  • Discretion when supporting activities and handling sensitive data;
  • Excellent written and verbal command of English and Czech;
  • Russian language is an advantage, but is not mandatory;
  • Be proficient in all Microsoft Office programs (including of commonly used office and collaboration tools (Office, SharePoint, Google Drive, Skype);
  • Post-holder will be required to work flexibly and on some occasions outside of normal office hours by prior arrangement and agreement and/or during peak periods. Must be willing to assist with additional tasks outside the department when required if time allows.