Office Administrator

Toronto, Canada

Ranked as #12 on Forbes’ List of 25 Fastest Growing Public Tech Companies for 2017, EPAM is committed to providing our global team of over 24,000 people with inspiring careers from day one. EPAMers lead with passion and honesty, and think creatively. Our people are the source of our success and we value collaboration, try to always understand our customers’ business, and strive for the highest standards of excellence. No matter where you are located, you’ll join a dedicated, diverse community that will help you discover your fullest potential.

DESCRIPTION


You are curious, persistent, logical and clever – a true techie at heart. You enjoy living by the code of your craft and developing elegant solutions for complex problems. If this sounds like you, this could be the perfect opportunity to join EPAM as an Office Administrator. Scroll down to learn more about the position’s responsibilities and requirements.

EPAM Canada is looking for an Office Administrator to organize and execute administration of duties and office procedures. Based in the Canadian head office in Toronto, Ontario, your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Ultimately, the Office Administrator should be able to ensure the smooth running of the offices in Canada and help improve procedures and day-to-day operations.

We value you as a person and a professional. Employees drive our success, so we invest in leading-edge career development and exciting growth opportunities for more than 24,000 associates on four continents. Whether you're based in San Fran or St. Petersburg, you’ll join a close-knit community of dedicated, diverse colleagues who make you feel right at home.

Responsibilities

  • Serve as the main point of contact for the following:
    • Maintenance by liaising with the Property Management and other vendors;
    • Mailing and courier services (both incoming & outgoing);
    • Office and kitchen supplies (maintain & ordering);
    • Ad hoc supplies & catering for employee events.
  • Coordinate and organize appointments, expenses, travel and meetings for senior leadership as needed;
  • Greet visitors and clients as they arrive at the Toronto office and assist them with their needs;
  • Create, obtain signatures, scan, copy and file documents;
  • Input invoices into our system for payment as necessary;
  • Maintain office filing as required;
  • Obtain signatures as required for client contracts and other documents;
  • Liaise with local vendor to ensure business cards orders are completed when requested through Service Desk;
  • Create documents, reports and correspondence;
  • Assist with event planning and implementation and employee life event gifts/donations;
  • Ensure office equipment is properly maintained and serviced;
  • Perform work related errands as requested such as going to the post office and bank deposits;
  • Ensure office space, including kitchen, is kept tidy and presentable at all times;
  • Address employees’ queries regarding office management issues.

Requirements

  • High school diploma or equivalent;
  • Business college training would be an asset;
  • Previous office experience is great but this can also be entry-level position;
  • Competent computer skills including MS Office or equivalent;
  • Internet skills including use of e-mails, calendaring, group messaging and data collection;
  • Exceptional organizational and planning skills;
  • Strong attention to detail and problem solving skills;
  • Excellent time management skills and ability to multitask and prioritize work;
  • Excellent verbal and written communication skills with superior interpersonal skills;
  • Flexibility, reliability and teamwork skills.